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Illustrative solution pattern

Automated compliance checking

Submissions checked against a written rule set, with every finding citing its clause and a competent person confirming the outcome.

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Illustrative solution pattern. This describes a solution we design and build, not a completed engagement. The expected outcomes below are design intent, not measured results, and we have not yet delivered this pattern for a client.
Agentic AIWorkplace safety & complianceConstruction & engineeringGovernment & public sector

The challenge

The problem this solves

Compliance review is repetitive, detailed and consequential. Reviewers work through the same checks against every submission, and consistency depends on individual thoroughness on the day.

Existing process

The limitation being removed

Checks are performed manually against a checklist or from memory. Findings are recorded in prose, which makes it hard to see patterns across submissions or evidence that a check was actually carried out.

The solution

What was built

A checking service that evaluates a submission against a versioned, human-readable rule set and produces structured findings, each citing the clause it relates to and the evidence it was based on. Findings are recommendations: a competent person confirms, overrides or rejects each one, and that decision is what gets recorded.

Implementation approach

  1. Capture the rule set explicitly, in reviewable form, with an owner for each rule
  2. Build checking that produces a structured finding per rule, with its clause reference and evidence
  3. Implement the reviewer workflow, where confirmation and override are equally easy
  4. Measure agreement with reviewer decisions on a labelled sample before any reliance is placed on it
  5. Report on patterns across submissions so recurring issues can be addressed at source
  6. Version the rule set so a past decision can be reproduced against the rules in force at the time

Technologies used

  • Rule sets held as reviewable, version-controlled configuration
  • Retrieval over the applicable standards and internal procedures
  • Structured finding model with clause references and severity
  • Reviewer interface with confirm, override and comment paths
  • Evaluation suite measuring agreement against reviewer decisions

Services provided

Applicable sectors

  • Workplace safety & compliance
  • Construction & engineering
  • Government & public sector
  • Professional services

Security and governance

Controls designed into the solution

Decided before implementation. Every one of these is an architectural choice, which is why they cannot be added afterwards without a rebuild.

  • Findings are advisory; the recorded compliance decision is always a person's
  • Every finding cites the clause and the evidence it was based on
  • Rule set versioned and attributable, so historical decisions remain reproducible
  • Override reasons captured, giving a reviewable record of where the checker was wrong
  • Full audit trail of submission, findings, reviewer and outcome
  • Sensitive content handled under documented access and retention rules

Outcome

Expected outcome (design intent, not a measured result)

These are design expectations for this pattern, not measurements from a delivered engagement. We would agree how to measure them with you before building.

We have not yet delivered this pattern for a client. If that matters for your procurement, we would rather you knew now.
  • Every submission is checked against every rule, rather than against the reviewer's recollection
  • Findings arrive with clause references, so reviewers verify rather than re-derive
  • Recurring issues become visible across submissions and can be addressed upstream
  • The evidence that a check was performed exists as a record, not as an assumption

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Could this work for you?

Tell us how your situation differs from this example. Where a material uncertainty remains, a bounded proof of concept with a pass threshold agreed in advance is usually the cheapest way to find out.

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